Vacature Document Management System Specialist

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Document Management System Specialist

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Gorinchem

From 32 hours per week

Hybrid

Document control

Document Management System Specialist

Gorinchem

Hybrid

From 32 hours per week

Document control

We are creators of resilience.
Working with us means building a more resilient world. Join us in constructing a more resilient world with innovative and sustainable maritime, offshore, and dredging solutions.

Interested in this vacancy?

If you have any questions, feel free to contact the recruiter:

Working with us means building a more resilient world. Join us in constructing a more resilient world with innovative and sustainable maritime, offshore, and dredging solutions.

Interested in this vacancy?

If you have any questions, feel free to contact the recruiter:

The position

As a Document Management Specialist at Van Oord, you will join the Document Management System Support Team. This team forms the front office for all document management system related issues. You are responsible for the tooling and processes used on projects and tenders to execute document control effectively. As DMS specialist, your customers are the users of our Document Management System. You work together with your team, IT and external support parties to provide an efficient and effective system. you report to the DMS Support Team Lead (functionally) and the Department Manager Document Control (hierarchically).

Your workplace

We offer a modern, well-equipped workspace in both Rotterdam and Gorinchem, in a dynamic, international environment where innovation and collaboration thrive. Working from home is a possibility. With a culture built on quality, creativity, and teamwork, you'll find an atmosphere that fosters personal growth and professional development. Join a dedicated and friendly team where your contributions are valued, and your ideas are welcomed. At Van Oord, we're committed to creating a supportive and enjoyable work environment that encourages excellence and achievement.

Your responsibilities

Your responsibility is to further optimise and lead the adoption of our Document Management System, based on Microsoft SharePoint Online. You'll be instrumental in organizing and conducting user training, continually enhancing training materials and proactively gathering feedback to drive creative solutions that maximize the system's efficiency.
Your role extends to providing expert SharePoint support, performing administrative tasks and generating valuable insights through statistics and reports. Your ideas and proposals for system improvement will play a pivotal role in shaping our document management landscape, contributing to a more streamlined and efficient organization, so you are responsible for:

Documentation Enhancement: Continuously update and improve documentation related to the Document Management System, ensuring clarity and accessibility for all users;

• Technical Support: Provide expert-level technical support to end-users, promptly addressing any system-related issues or inquiries to maintain a seamless workflow;
• System Analytics: Analyze system usage data, generate reports, and extract meaningful insights to facilitate informed decision-making and system enhancements;

• Identifying, developing and implementing improvements to the document control system based on user feedback and your own knowledge and experience;

Job requirements

We're seeking a Document Management Specialist with good communication skills, strong analytical abilities and a proactive, team-oriented mindset. The ideal candidate is adaptable and innovative, , complemented by:

• Higher vocational thinking level;
• Familiarity with/ experienced in document control processes;
• Familiarity with document management software and tools;
• Experienced with SharePoint Online for document management (preferred);
• Great affinity with IT systems and processes (experience preferred);
• Great affinity with data analysis and reporting tools such as Power BI (experience preferred);
• Ability to design, conduct and improve user training sessions and provide expert-level support for system users;
• Strong skills in creating and updating comprehensive training materials and system documentation;
• Proficiency in written and spoken English; Dutch preferred;
• Minimum 32 hrs availability;
• Living in the Netherlands within 1 hour travelling distance of Van Oord offices.

We offer

We offer you a position in which you will have an important contribution to our mission 'building a better world for future generations'. In addition, we offer you:

• a salary that matches your responsibilities and experience;
• Travel allowance (€0.31 per km) and home office allowance (€2,15 per day);
• 32 leave days per year;
• Variable bonus;
• Pension scheme;
• Collective health insurance (optional);
• Flexible working from home policy, 2 days a week when working on a full-time basis;
• Extensive learning and (personal) development possibilities, including a wide range of online courses via Goodhabitz;
• You can join communities, like Young Van Oord, Van Oord Women and the Van Oord staff association;
• We organize several (sport) events, e.g. winter sport, weekend of sailing, cycling and a motorcycle tour.

Interested? Apply via the application form below. Do you have any questions? Please contact .
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Acquisition for this vacancy is not appreciated.

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The position

As a Document Management Specialist at Van Oord, you will join the Document Management System Support Team. This team forms the front office for all document management system related issues. You are responsible for the tooling and processes used on projects and tenders to execute document control effectively. As DMS specialist, your customers are the users of our Document Management System. You work together with your team, IT and external support parties to provide an efficient and effective system. you report to the DMS Support Team Lead (functionally) and the Department Manager Document Control (hierarchically).

We offer a modern, well-equipped workspace in both Rotterdam and Gorinchem, in a dynamic, international environment where innovation and collaboration thrive. Working from home is a possibility. With a culture built on quality, creativity, and teamwork, you'll find an atmosphere that fosters personal growth and professional development. Join a dedicated and friendly team where your contributions are valued, and your ideas are welcomed. At Van Oord, we're committed to creating a supportive and enjoyable work environment that encourages excellence and achievement.

Your responsibilities

Your responsibility is to further optimise and lead the adoption of our Document Management System, based on Microsoft SharePoint Online.

Functie:	document management system specialist
Startdatum:	30-05-2024
Ervaring:	Ervaren
Educatielevel:	MBO
Contracttype:	Vast
Salaris:	onbekend – onbekend
Uren per week:	32 – 32

Heb je interesse in deze vacature en wil je graag op deze functie solliciteren? Neem dan contact op met Van Oord via onbekend of onbekend. Of bezoek hun website onbekend.